Expense Report

Location: Travel and Expense Claims > Expense Report

Allowances are reported on a yearly basis to the tax authority using a TYVI report. Data of paid allowances must be sent to the tax authority by the end of January. Tax-free daily allowances and meal compensations as well as mileage compensations are reported to the tax authority.

The recipient specific breakdown (VSPSKUST) that is delivered to the tax authority is formed by selecting Travel and Expense Claims > Expense Report. On the Expense Report page, you can first inspect data by entering a search criterion and selecting the printing option On Screen. The TYVI reporting material will be created in machine language and formed one company at a time by selecting the company in the Company field and To File in the Print dialog.

Note: The application creates the material to be submitted to the tax authority in machine language into the directory defined in the File tab of the Interfaces page. The application does not automatically send the created material to the tax authority, however. It must be submitted via e.g. the TYVI service.

The company's Business ID is required for the TYVI report. Ensure that Business IDs are correctly entered in the company data that is specified in the application's organization structure.

Check also that a social security number is stored for every person who has been paid tax-free travel allowances during the previous year. The easiest way to check social security numbers is by using the browse button in the Person field of the Travel Claim Expense Report selection criteria:

Open the person browsing of the expense report by clicking on the button
In the Company field, select All and click Update.
Ensure that nobody's social security number column shows NOT SAVED. Social security numbers that are missing can be added with the editing button at the end of the row.

The data of deleted users is also printed to the expense report. You can browse the data of deleted users in the Expense Report Person Browser by selecting Show Deleted Users and pressing the Update button.

When you are generating the TYVI report, specify the expense report selections as follows:

Company: The company the report of which is to be printed. The report is company-specific.
Payment Date Range: A complete year, for example, 1.1.2012 to 31.12.2012
Payment Status: Paid
Tax Status: Tax-free
Claim Type: All
Print Mode: To file
Interface: The name you gave upon creating your TYVI interface (for example, Tax Authority - TYVI)

Start the report or generation of material by pressing the Start button. Note that no print is made upon generating material for the tax authority.

Because not all data that are shown on the printed report are also reported to the tax authority, you can compare the contents of the TYVI report to the printed report, but only in relation to daily allowances and kilometer compensations.

For the generation of the TYVI materials, a company specific interface must be defined for each company on the Interfaces page. For more information on defining an interface, see Defining Interface for TYVI report.