Prebooking purchase invoices
Location:
On the Prebooking of Purchase Invoices page you can either print a prebooking report on screen or transfer the prebooking data directly to a specified interface.
The Prebooking of Purchase Invoices page imitates the purchase invoice Transfer to Payment System window. On this page you can first specify the invoice selection criteria, after which you can select invoices separately by using the Select invoices button. You are not required to select invoices separately.
Selection criteria that requires clarification:
- Company: In the drop-down list, you can select companies in whose organization structure prebooking has been enabled.
- Payment System: In the drop-down list, you can select the company payment systems and the All option, which approves all payment systems. Prebooking cannot be used if payment is done through the Banking software.
- Purchase Invoice Status: The drop-down list contains the Saved or Processed and Removed options. If you select the Removed option, only removed purchase invoices will be included. By selecting the Saved or Processed option, both saved and processed purchase invoices are included.
- Prebooking : The drop-down list contains the Not Transferred and Transferred selections. If you select Transferred, only the invoices whose prebooking has already been transferred will be included. If you select Not Transferred, all invoices whose prebooking has not yet been transferred will be included. If you select Transferred you can also specify whether the purchase invoices are given a new prebooking voucher number or whether the old numbers will be maintained.
- Voucher: In this field you can specify voucher numbers, that are included in the selections, separated by commas.
If, in the organization structure, Report has been defined as the prebooking type for the company, by selecting Print you can specify whether you want prebooking or just a preview (in which case the voucher number is not specified and prebooking is not marked as processed) or whether you want to print an actual report.
If, in the organization structure, Interface has been defined as the prebooking type for the company, you can alternatively preview the prebooking by pressing the Print button or you can transfer the prebooking information to the payment system.