Suppliers

Basic Data

The Basic Data tab specifies the supplier's home country. If the home country of the supplier is the same as the home country of the paying company, the supplier's purchase invoices are domestic invoices. If the home country is some other country than the country of the company that pays the invoice, the supplier's invoices are foreign invoices.

The Supplier Number can be transferred to an external system when purchase invoices are transferred to payment. On the Settings > Supplier Settings > Supplier Lists screen, you specify the next free supplier number. This number is proposed when creating a new supplier if the setting Supplier numbering enabled is selected on the screen. For each supplier, a supplier number must be stored. If Basware Banking has been selected as the default payment system for this supplier on the Settings tab, you do not need to save a supplier number for the supplier.

The supplier's Business ID and EDI ID are also specified in the basic data. This data is used upon identification of the supplier of an electronic invoice. For this reason, it is advisable to save them for electronic invoices so that invoices are identified to the correct supplier. For more information on identifying the supplier of electronic invoices, see Identifying the Supplier of Electronic Invoices.

The supplier's e-mail address will be used when submitting orders based on requisitions via e-mail. The supplier-specific ordering method will be set on the supplier's Settings tab.

Under Withholding Register Notation, a date can be defined until which the notation in the supplier’s withholding register is in effect. If the Automatic Checking option is selected, the application checks the supplier data when saving the supplier’s purchase invoice and confirms whether the notation in the withholding register will be in effect on the due date. The user is given a notice when the invoice is saved, if the marking is not valid.