Year-end Measures
Travel claims of an Ending Year
When the travel expenses of an ending year are paid, the following must be taken into account so that the travel costs are directed to the current, ending year in all cases.
You must edit the Rotation Time, days, in Travel Claim settings (), so that it is short for the rest of the year, for example 5 days. This data is used when calculating the travel claim due date. The due date is calculated for a travel claim from the moment of its saving. The due date is used as the default payment date, if no payment date is available for the travel claim. For example, the payment date is not available in cases where the payment specifications are not set to be retrieved from the bank.
In the TYVI report that must be delivered to the tax authority, only such transactions are entered the payment date of which was in the previous year. If a claim does not have a payment date, but it has been transferred to payment, the due date of the transferred travel claim will be used as the payment date.
The corporation must agree on a date, by which all travel costs of the ending year must be saved and approved. This date must be announced to the staff in good time. If travel claims are saved after that date, the rotation time must be changed in such a way that the due date of the travel claim is still in the present year. For example, travel claims must be saved at the latest on 12/21, approved on 12/22, and they must be transferred for payment at the latest on 12/27.
Changes to Allowances
Because allowances can change each year, the expense types of the coming year must be updated on New Year's Day. For more information, see Expense Types.
Reporting to the Tax Authority
Data of paid allowances must be sent to the tax authority by the end of January. For more information on creating a TYVI report which must be sent to the tax authority, see Expense Report.