Supplier Orders

Requisitions

The Ordering method setting determines whether the order made in the supplier requisitions will be submitted by phone or by e-mail. If the selected Ordering Method is E-mail, the application checks during saving whether any data has been saved in the E-mail field on the Basic Data tab of the supplier in question.

The Order language setting forms the basis on which the application creates a PDF image of the requisition. The language used in the image is primarily based on the supplier's language setting. If the option Default has been selected for the supplier, the language set on the Requisition Settings page will be used.

Order Matching

The Tolerance setting configures the tolerance that is used as the basis for purchase invoice approval in the Order Matching function.

The approval can be based on a percentage or monetary amount as well as a comparison of the purchase invoice total and the total of the orders that have been matched to that purchase invoice. If the difference between the two total amounts falls within the tolerance, the invoice is approved during matching. If the difference between the total amounts is above or below the set tolerance, the invoice is sent to the standard approval workflow. The options are:

• Not used: Supplier-specific tolerance is not in use. In this case, the tolerance defined in Purchase Invoice Settings is used in order matching.
• Difference (percentage): The tolerance is specified as percentual threshold values for sums that exceed or fall below the target sum. The percentual threshold values can be set between 0 and 100.
• Difference (sum): The tolerance is specified as monetary threshold values for sums that exceed or fall below the target sum. The monetary threshold values may not be negative.