Travel and Expense Claims
Treatment of Tax-withholding Expense Reimbursements
Travel claims are saved in the application for approval and payment. Travel claims are saved either as domestic or foreign travel claims/expense claims.
A travel claim is domestic, if travel took place only in the home country of the company and foreign, if part of travel took place outside of the home country of the company. International travel expenses differ from domestic in that travel route is entered (arrival times per destination country) in addition to the basic information. For travel claims, you can enter expense types whose type is tax-free allowance or mileage allowance.
Expense rows can be stored in different currencies for international travel claims. The international travel plan is used to help calculate the international per diem allowances. In the travel route information the country of destination, time of arrival in the country (local time) and time difference compared to UTC time is saved.
If a travel plan was saved before travel started, the saved information can be selected as the default information when creating a travel claim. If the travel plan has been paid in advance of travel, it must be deducted from the travel claim.
In saving travel claims, the application asks for the bank account and ID number if these have not been given previously (either on the screen, or on the screen).
Travel claim information can be changed after saving. Posting dimension values cannot be changed anymore after the travel expense is automatically posted. Posting dimension values can however be changed directly to the posting of a travel claim.