Transfer Templates
You can view Transfer Templates by clicking the Transfer Templates button on the Transfer to Payment System page. The Transfer Templates window shows all transfer templates that have been defined for the allowed organizational levels of the user. In addition to basic data, the listing columns display the essential data related to transfer template execution, such as the method of execution, the last transfer time and the last transfer result, for example.
Clicking on the Name column link opens the Transfer Template window where you can specify the transfer template data (for additional information, see the Transfer Template section below). Clicking the New button opens the same Transfer Template window as well, in which case a new transfer template is defined.
The Run Selected button executes the selected transfer templates manually:
- Select the transfer templates to be executed from the first column of the transfer template listing.
- Click the Run Selected button. The action will be recorded in the transfer log.
Transfer Template
The transfer template can be saved for all allowed organizational levels of the user. Almost all the same selection criteria are available under Selection Criteria as on the Transfer to Payment System page, such as the company, payment system, voucher type and invoice status, for example. The purchase invoices to be transferred are included in the transfer based on the defined selection criteria.
The following options are available as the method of execution for scheduling under the Scheduling setting:
- Manually: The transfer template is not timed; it is executed manually from the Transfer Templates window.
- Weekly: The transfer template is executed once a day on selected days of the week and time.
- Every 2 Hours: The transfer template is executed every 2 hours. Execution times are calculated from the start time given: For example, if the start time is 08:00, the transfer template is executed daily at 08:00, 10:00, 12:00, etc.
- Every 4 Hours, Every 8 Hours, Every 12 Hours: The same principle as with the option "Every 2 Hours".
The Error notifications section is used to define the error message recipients. An e-mail notification is sent of errors detected in connection with the execution of the transfer template that were entered into the transfer log to users defined in the Notification recipient and Backup person recipient fields. For additional information, see Error Situations in Timed Transactions.