Supplier Lists
Location:
You can create a Supplier List as a general list, for a specific group of companies, or for one particular company. Default values, for example payment system and default processors, will be saved for the suppliers on the Settings page of the Suppliers screen. If default processors are defined at a company level, also supplier lists must be defined at the company level because for suppliers in general level no company specific data can be stored.
In some payment systems, it is possible to use general supplier lists, although there are also company specific payment systems. This requires that a general payment system is being replaced by a company specific one upon transferring to payment. For more information, see Payment Systems.
The Supplier Numbering Enabled setting specifies whether the supplier number sequence of the Next Number section will be used in supplier numbering. With the setting Show Supplier Numbers, the supplier number is displayed together with the supplier name, separated by a slash.
Purchase Invoices
In the Payment Methods section you can specify whether Finnish or International payment methods will be used on purchase invoices.
- If you select Finnish, the Finnish payment methods will be available for the purchase invoice.
- If you select International, the payment methods of the home country of the paying company will be available. If there are no country specific payment methods for the home country of the paying company, Payment Order can be selected as the payment method.
E-invoices
The Supplier's Bank Accounts setting specifies whether new bank accounts are automatically added for a supplier when an e-invoice is read.
The Supplier's Account for Invoice setting specifies whether the Supplier's Default Account or E-invoice account from EpiDetails is used for the invoice. The material's EpiDetails section account cannot be imported to the purchase invoice, if automatic addition of accounts is not enabled, and the bank account found in the EpiDetails section of the electronic invoice material has not been saved for the supplier. In such case, the bank account of the purchase invoice will be the default bank account of the supplier. If the electric invoice has been created based on a contract and a supplier account has been defined for the contract in question, the electric invoice will use the account defined for the contract regardless of the Supplier Account for the Invoice setting of the supplier list.
The Default currency of invoice setting specifies whether the e-invoice process uses the default currency of the supplier or the currency specified in the e-invoice material.
The Due date setting specifies whether the e-invoice process uses the due date specified in the material or a due date according to the supplier's term of payment.
Interfaces to Ordering Systems
In the application, it is possible to open order data related with a purchase invoice from an external system into a new browser window. In addition, this operation can be used, for example, to open Internet sites that facilitate entering purchase invoices. The relevant interfaces will be shown in the Order Ref. field. The application supports the use of five external interfaces.
Interfaces for Ordering Systems will be specified separately for each supplier list. The first specified interface will work from the Order Ref. text. For other interfaces, an ID of 1 or 2 characters should be input, after which this is shown on the Create Purchase Invoice page in connection with the above mentioned field. In addition, for each connection, a URL calling address and possible parameters should be defined. Possible user identification takes place on the basis of the transmitted user ID and password data as either a domain login or a URL call.
Interfaces to ordering systems is a feature that must be ordered separately.
The Import Suppliers function can be used for importing supplier data from an external system. During transfer, it is determined what is done with the data of suppliers in the existing supplier list. Importing suppliers requires that suitable interface definitions are stored. Supplier data can also be read into the application in a timed manner. In timed supplier reading, the same settings are used as in manual reading. For more information, see Importing Basic Data into the Application.