Transfer to Payment System

Location: Travel and Expense Claims > Transfer to Payment System

Select a payment system in the Payment System list.
Define selection criteria. The fields can also be left blank. Travel Claims are usually transferred after they have been processed and posted (Status is Processed and Posting Status is Posting Complete or Posting Locked). You can also transfer invoices without processing them, i.e. as open or unposted, if the payment system settings have been selected to accept open or unposted invoices. These invoices will not be selected, even if you specify on the Transfer to Payment System page that open and unposted invoices should be transferred. If the payment system permits transfer of transactions that have not been posted, and transactions that have been partly posted are transferred to the Banking software, no transaction posting data are transferred to the payment system.
If you want to change the voucher date for a travel claim when transferring a purchase invoice, choose a new voucher date by clicking the button in the Change to Voucher Date field or manually enter a new voucher date in the field. The date in the Change to Voucher Date field will be set as the voucher date for all the travel claims included in the transfer. It is recommended to set the voucher date before clicking Select Transactions and selecting the transactions to include in the transfer.
Click on Select Transactions if you want to examine the purchase invoices to which the selection criteria apply, or if you want to select the purchase invoices one by one. Show Selected dialog box opens. You can select purchase invoices for transfer one by one. Accept the selections by clicking on OK. If you want to remove a selection, click on the checkbox in front of the row.
Select the Save Selections check box, if you want to save your selections.
Click on Transfer.

You can retransfer by selecting in the Transfer Status field Transferred, Transferred With Approval, or Transferred Without Approval. The re-transfer voucher numbering selection determines if the retransfer is done with the same voucher numbers as the first transfer, or if new voucher numbers are given to the transferred data.

You can view the payment system settings by clicking the Payment Systems button.