Supplier Payment Data

The Payment Data tab lists the supplier's bank accounts. One of the supplier's bank accounts is selected as the default account, which the application will import to Create Purchase Invoice as the default supplier account. The default account can be changed to some other bank account of the supplier with a radio button.

In Recognize Purchase Invoices, the supplier is identified on the basis of the supplier’s bank account on the invoice. The user is to select the supplier from the register of suppliers, if the invoice cannot be identified on the basis of the Payment Data. In this case, the application imports the selected supplier’s default account as the supplier’s account for the Create Purchase Invoice process. If there is a bar code on the scanned invoice, the bank account contained in the bar code is imported as the supplier’s account for the Create Purchase Invoice process.

An electronic invoice can also be connected to a supplier based on the bank account, if no supplier was found with the EDI ID or Business ID. For more information on identifying the supplier of electronic invoices, see Identifying the Supplier of Electronic Invoices. Either the default account selected on the Payment Data tab or the account number of the EpiDetails section of the electronic invoice material, will be imported to the Create Purchase Invoice section as the supplier bank account for the supplier of the electronic invoice, according to what has been specified in the supplier list settings.

Note: In Supplier List settings, you can specify whether new bank accounts are automatically added to a supplier when an electronic invoice is read. If automatic addition is enabled, the application will add to the supplier data those bank account details that are not already found in the supplier data. If the e-invoice is identified for an incorrect supplier, the bank accounts in the e-invoice material with thus be saved for the supplier in question. These must be removed from the supplier’s data identified for the e-invoice.

When you are creating a new bank account for a supplier, you can enter the account number either in the IBAN format or in the old format. In the latter case, the application will convert the account into the IBAN format. The application will generate the bank account BIC code automatically. If the application is not able to create the BIC code on the basis of the bank account, the user can enter it by him/herself.

For foreign suppliers, or if the supplier list is not Finnish or Swedish, the bank account entry will open in a separate window, because more details will be connected to the supplier's bank account (for example BIC code, Clearing code, Payment method, etc.).